China Sanjiang Fine Chemicals Co Ltd – Corporate Governance Updates

China Sanjiang Fine Chemicals Co Ltd (Hong Kong Stock Exchange Code: 02198) issued three official documents on 18 December 2025, all transmitted through the HKEX news portal. The filings relate to an extraordinary general meeting and the accompanying procedural instruments.

1. Notice of Extraordinary General Meeting

On 18 December 2025 the company announced the convening of an extraordinary general meeting (EGM). The notice, filed with the Hong Kong Stock Exchange, specifies the date, time and agenda items of the meeting. While the agenda itself is not detailed in the excerpt provided, such meetings typically address matters requiring shareholder approval outside the ordinary annual meeting, such as amendments to corporate bylaws, changes in executive remuneration, or significant corporate transactions.

2. Proxy Form

Simultaneously, the company filed a proxy form. This document allows shareholders to appoint a proxy to attend the EGM on their behalf. It contains instructions for voting, a list of matters to be considered, and the required signatures. Shareholders who are unable to attend can use this form to participate in the decision‑making process.

3. Notification Letter and Request Form to Non‑Registered Shareholders

In addition to the proxy form, China Sanjiang issued a notification letter and request form specifically addressed to non‑registered shareholders. This communication requests that shareholders who hold shares in overseas accounts or who have not yet registered their holdings with the company’s shareholder registry be formally informed of the EGM and provided with the means to register or appoint a proxy. The request form facilitates the collection of the necessary information to ensure that all shareholders can exercise their voting rights.

Implications for Shareholders

  • Participation Rights: The filing of the proxy form and the request to non‑registered shareholders ensures that all holders of 02198 shares, regardless of registration status, have a clear avenue to participate in the EGM.
  • Transparency: By announcing the meeting and distributing the requisite forms through HKEX, China Sanjiang maintains compliance with Hong Kong disclosure regulations and promotes transparency among its investor base.
  • Timing: The proximity of these filings to the close of trading on 16 December 2025 indicates that the EGM will likely take place shortly thereafter, giving shareholders limited time to prepare and submit proxy documents.

Company Context

China Sanjiang Fine Chemicals Co Ltd operates in the chemicals sector, producing ethylene oxide and AEO surfactants for household cleaning and cosmetic applications. With a market capitalization of approximately HK$3.47 billion and a price‑to‑earnings ratio of 4.80, the company is listed on the Hong Kong Stock Exchange and trades in HKD. The recent corporate governance filings are part of its ongoing compliance and shareholder engagement obligations.

For further information, shareholders may refer to the official filings on the HKEX website or visit the company’s website at https://www.chinasanjiang.com/ .